Chapter 199A: Special Events
A wide variety of events and activities have chosen to make Saratoga Springs their home due to its natural beauty, diverse cultures, and the variety of locations available for use. Each of these events helps to contribute to the dynamic atmosphere found in Saratoga Springs. The forms provided on this page include the City of Saratoga Springs' Special Event Applications, Exhibits and Instructions. It is our goal to assist event organizers in planning safe and successful events that create minimal disruption to the communities surrounding the events. Upon the submission of an event application you may be required to meet with the City’s staff to review various aspects of your event. While many city departments joined together to make this process convenient and comprehensive, please be aware that in some cases you may have to contact other county or state agencies to complete the required application. Doing so in a timely fashion will avoid delays in processing your application.
It is important to understand that you must obtain approval of the event PRIOR to promoting, marketing or advertising for it. An "Event Permit" will not be issued until the application contains all required documentation and permissions. Advanced advertisement of an event will not influence the City’s decision to approve or disapprove an event. Any printed advertising or promotional materials must contain contact information for people who can answer questions and arrange for special accommodations in order for everyone to fully participate in the event.
If your event’s participants and attendance is expected to be FIVE THOUSAND (5,000) or more, you must apply and provide the following permits from the New York State Government PRIOR to submitting a Special Events Application with the City. This application is the "NYS Department of Health Part 18 Public Gathering Permit." Please provide a Public Gathering Permit issued by the NYS Department of Health for any event whose participants and attendance is expected to be five thousand (5,000) individuals or greater. Website Address is: http://www.health.ny.gov/professionals/ems/emsforms.htm
Please mail your completed application and its required attachments to:
Attention: Sabrina Lauzon
City Clerk's Office
City of Saratoga Springs
474 Broadway - Suite 14
Saratoga Springs, NY 12866
Questions pertaining to Special Events should be directed to: Sabrina Lauzon at Sabrina.Lauzon@Saratoga-Springs.org via email or by calling 518.587.3550 Extension 2548
Instructions for completing special event applications and their required exhibits and attachments follow below: